Program Assistant, Grants and Events

BACK TO CAREERS

Background

The Delaware Community Foundation (DCF) is a nonprofit organization focused on partnering with philanthropists to build opportunity and advance equity in Delaware. Our mission is to improve the lives of the people of Delaware by empowering and growing philanthropy through knowledge and relationships, now and in the future.

At the DCF, we help people give with impact to the causes they care about and to build assets for long-term support of communities statewide. We celebrate the joy of philanthropy and honor the instinct in all of us to give back to our communities.

Opportunity

This opportunity is ideal for a person who has a passion for service, is detail oriented and enjoys hands-on program work, and is excited to contribute creatively and strategically to the DCF’s vision of expanding opportunity for all Delawareans.

Position Summary

The Program Assistant is a member of the community impact team, working closely with and under the supervision of the Senior Program Officer. The Program Assistant is responsible for supporting the programmatic activities of the DCF, including efforts to engage the community as well as serve donors. This position is also responsible for supporting the DCF’s grants and scholarship programs and for supporting small and large-scale organizational events.

Each employee of the DCF is expected to embody and pursue the core values of the DCF including compassionate service, creativity, excellence, passion to make a difference, an appreciation for the joy of philanthropy, and a commitment to inclusion and equity. The DCF is committed to building equity for all people in Delaware. We are particularly focused on the challenges of racial equity at this moment in our history.

Key Responsibilities: 

Discretionary Grant & Scholarship Programs

  • Build application processes, evaluations, reporting documents and forms in grant management system for discretionary grants programs
  • Manage all data entry in grant management system for discretionary grants programs
  • Coordinate notifications and other communications to applicants and grantees, as needed, through the grant management system
  • Run reports for committee meetings, Board reports, and as needed
  • Conduct all necessary due diligence on grant applicants and grantees
  • Enter grants for payment in PGFund, and serve as a back-up for the Finance and Operations team as needed
  • Serve as point of contact internally and externally for Foundant technical assistance
  • Collaborate with Grant and Scholarship Coordinator on the grant management system dashboard to ensure consistency and accuracy.
  • Provide technical support for the DCF scholarship process, as needed

Donor Service

  • Support coordination and execution of Fundholder Convening events
  • Assist in the coordination and preparation of donor catalog that will be distributed at Fundholder Convenings and included in DonorSphere (Database for Fundholders to use for grantmaking)
  • Support coordination of relevant community impact inputs into Salesforce, in order to provide donors with accurate and comprehensive information.

Event Support

  • Coordinate logistics – space or virtual options, arranging for catering, meeting materials, nametags – and generally assisting with events.
  • Pull mailing lists and email lists for invitations
  • Manage event timelines, coordinating with outside vendors and other DCF staff
  • Manage event registrations
  • Draft event eblasts, web updates, and other invitations
  • Build post-event surveys

General

  • Field inquiries about technical issues (online applications from grant applicants) and inquiries about grants and events
  • Develop and maintain calendar of community activities for possible DCF involvement
  • Support regular reporting of community impact data and activities for DCF staff, Board, and fundholders

Skills and Competencies

  • Bachelor’s degree and two years of administrative support experience
  • Experience with databases and the necessary aptitude to learn the Community Foundation’s grant management system
  • Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
  • Skills in project management and event planning
  • Able to successfully handle multiple tasks simultaneously
  • Strong interpersonal skills; able to develop and manage productive relationships with colleagues, grantees and external stakeholders
  • Self-starter and self-reliant but able to collaborate with others

Salary range depends on experience and education: $40,000 to $45,000. Benefits include generous Health, Vision and Dental Insurance, 403B retirement, Long-term disability, Life Insurance, Holidays, Vacation and Paid time Off.

To Apply

To apply, please submit a cover letter, resume and three references to search@delcf.org by 5:00pm on Friday, October 21, 2022. Only complete applications will be considered. All applications will be strictly confidential.

The Delaware Community Foundation is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, religion, ethnicity, sex, marital status, age, national origin, sexual orientation, veteran status, or disability.

Delaware Community Foundation

100 W. 10th Street, Suite 115 Wilmington, DE 19899-1636
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